project

Procurement Plan

Wed, 21 Jul 2010 02:42:20 +0100

Procurement Plan is the document required to show the process of shortlisting and selection of vendors to provide certain products or services for the project. it entails the study of various qualified vendors and selecting the most suitable one for the project to take up the contract.

Project Initiation Phase – This portion of the Procurement Plan document is used to provide the project selection team with general information about the possible purchase of goods and services. No approval signatures are required.

Project Planning Phase – This portion of the Procurement Plan document provides detailed information about how vendors, products and services will be chosen, what kind(s) of contract(s) will be used, how vendors will be managed and who will be involved at each stage of the process. This document should be approved by appropriate individuals before the actual procurement process begins.

Download Document Here

Project Cost Estimation

Wed, 21 Jul 2010 02:32:52 +0100

The Image below is a screenshot of the cost estimate summary

Download the full document here

The project cost estimation as the name implies is about the cost projected to be spent on the project.

Planning- Project Plan

Wed, 07 Jul 2010 14:05:46 +0100

The image above is the project plan created using MS Project to download the file Click here.

: Please ensure You have Microsoft project installed on your system.

Planning- Meeting Agenda

Wed, 07 Jul 2010 13:54:34 +0100

CEB2003

Software Project Management

Instructor:

Pn Norlini Ramli

Anonymous
Meeting Agenda

MEETING AGENDA 1(Project Plan)

Date: 25 June 2010

Time: 7.30 – 8.30 pm

Type/Location: MSN Messenger

1.   Briefing on the meeting

2.  Work Breakdown Structure is discussed

3.   Continue system development

4.   Schedule next meeting

MEETING AGENDA 2(project plan)

Date: 5 July 2010

Time: 5.30 – 7.30 pm

Type/Location: Student Lounge

1. Briefing on the meeting

2. Create Work Breakdown Structure.

3. The development of the system.

4. Schedule next meeting

Planning- Minutes of Meeting

Wed, 07 Jul 2010 13:44:21 +0100

CEB2003

Software Project Management

Instructor:

Pn Norlini Ramli

Anonymous

Meeting Minutes

MEETING MINUTES 1 (Planning)

Date: 25 June 2010

Time: 7.30 – 8.30 pm

Type/Location: MSN Messenger

Attendees

Fasasi, Suria, Haemashini, Jasimah

Not Attending

Agenda

Action By

Short briefing of the meeting

- Briefing by project leader on the today’s agenda and the project progress.

Fasasi

Work Breakdown Structure

- A work breakdown structure of the project was being discussed.

- The task and responsibilities of each team members are identified for the Work Breakdown Structure

Haemashini and Jasimah

Start system development

- The system is 50% already being developed

- Login interface and databases of student information completed.

Fasasi and Suriavarman

Schedule next meeting.

- Based on the progress made this week, next meeting is scheduled to continue through face to face meeting

All members

MEETING MINUTES 2 (Planning)

Date: 5 July 2010

Time: 5.30 – 7.30 pm

Type/Location: Student Lounge

Attendees

Fasasi, Suria, Haemashini, Jasimah

Not Attending

Agenda

Action By

Meeting Briefing

- Project leader briefed on the today’s agenda, project progress and corrections that need to be made for previous meeting

Fasasi

Work Breakdown Structure

- The Microsoft Project is downloaded.

- The a more detailed and completed Work Breakdown Structure is created by Haema and Jasimah

Haemashini and Jasimah

Start system development

- System coding progress is around 75%,

Fasasi and Suriavarman

Schedule next meeting

- The next meeting is scheduled on the 9^thJuly to discuss the final product of the system as well as the documentation

All Members

Group Initiation

Wed, 07 Jul 2010 12:44:54 +0100

GROUP INITIATION REPORT

CEB2003

Software Project Management

Instructor:

Pn Norlini Ramli

Group Name:

Anonymous

Group Members:

Name	Matric No	MSN ID	Email
Fasasi Olufemi	KJC0880097	Ghani	ogfasasi@gmail.com
Suriavarman	KJC0870543	suria_varman	suriavarman@gmail.com
Haemashini	KJC0870557	haems	haems@hotmail.com
Jasimah	KJC0870652	sville04	sville04@hotmail.com

Group Leader:

Fasasi Olufemi

Software to be developed:

Unirazak Online Student Recruitment System

Communication & Time Limits

1. Email

Date/Time - Anytime

Purpose:

- To distribute any findings that aids in the development of the system to team members

- Any completed parts of system or report are emailed among team member for evaluation

2. MSN Messenger

Date/Time – Anytime, when necessary

Purpose:

- For short conversation regarding project

3. Meeting

Date/Time – Every Monday, 5.30 – 7.00pm

Purpose:

- Discuss on completed task and future task

- Any assistance for any problem faced among team member is further discussed and solved

4. Handphone

Date/Time – Anytime, when necessary

Purpose:

- To notify any important problem or issues faced among team members

- To schedule next meeting.

Project- Meeting Plan

Wed, 07 Jul 2010 13:44:37 +0100

CEB2003

Software Project Management

Instructor:

Pn Norlini Ramli

Anonymous

Group Meeting

MEETING PLAN

May 2010

No	Date	Day	Time	Type/Location	Meeting agenda	Minute Meeting
1	7/6/2010	Monday	5.30 – 6.30 pm	Meeting: TR 36, Kelana Mall	Group Leader	Haemashini
2	11/6/2010	Friday	7-30 – 8.30 pm	MSN Conference	Group Leader	Jasimah
3	21/6/2010	Monday	5.30 - 6.30pm	Student Lounge	Group Leader	Suriavarman
4	25/6/2010	Friday	7-30 – 8.30 pm	MSN Conference	Group Leader	Haemashini
5	5/7/2010	Monday	5.30 – 6.30 pm	Library	Group Leader	Jasimah
6	9/7/2010	Friday	7-30 – 8.30 pm	MSN Conference	Group Leader	Suriavarman

Initiation- Meeting Agendas

Wed, 07 Jul 2010 13:46:34 +0100

CEB2003

Software Project Management

Instructor:

Pn Norlini Ramli

Anonymous

Meeting Agenda

MEETING AGENDA 1

Date: 7 June 2010

Time: 5.30 – 6.30 pm

Type/Location: TR 36 Kelana Mall

Group members introductions

Rough draft on choosing project / system to develop.

Rough idea of team members’ responsibilities.

Future meeting schedules.

Preparation to decide next meeting agenda.

MEETING AGENDA 2

Date: 11 June 2010

Time: 7.30 – 8.30 pm

Type/Location: MSN Messenger

Briefing on meeting
Draft Documentations, Project scope drafts
Matters Arising
Identify and delegate responsibilities to team members
Schedule next meeting.

MEETING AGENDA 3

Date: 21 June 2010

Time: 5.30 – 6.30 pm

Type/Location: Student Lounge

Meeting briefing
Create detailed project plan
Start system development
Schedule next meeting

Initiation- Minutes of Meetings

Wed, 07 Jul 2010 13:45:04 +0100

CEB2003

Software Project Management

Instructor:

Pn Norlini Ramli

Anonymous

Meeting Minutes

MEETING MINUTES 1

Date: 7 June 2010

Time: 5.30 – 6.30 pm

Type/Location: TR 36 Kelana Mall

Attendees

Fasasi, Suria, Haemashini, Jasimah

Not Attending

Agenda

Action By

Group members introductions

- Members introduce themselves.

- Group leader appointed.

All members

Rough draft on choosing project / system to develop

- We were discussing on what system to develop for this project.

- We came to the decision to make an online system for unirazak student recruitment for Malaysian companies.

Fasasi

Rough idea of team members’ responsibilities.

- Project leader divided the responsibilities among the group members.

- Members have to give feedback on the second week regarding their weaknesses and strengths on responsibilities for this project.

Fasasi and All members

Future meeting schedules.

- Future meetings date and time is discussed among members so that the next meeting will be convenient for every member to attend.

Haemashini

Preparation for next meeting agenda.

- Members have to review and finish this week draft in order to finish the system on schedule.

All members

.............................. ................................. Haemashini Fasasi Olufemi Ganiyu

MEETING MINUTES 2

Date: 11 June 2010

Time: 7.30 – 8.30 pm

Type/Location: MSN Messenger

Attendees

Fasasi, Suria, Haemashini, Jasimah

Not Attending

Agenda

Action By

Briefing on meeting

- Briefing by project leader on the agenda on today’s meeting, documentations to be passed up and estimated progress status of the system.

Fasasi

Draft Documentations, Project scope drafts

- All draft documentations is reviewed and necessary adjustment and estimation is made by Haema and Jasimah.

Haema and Jasimah

Identify and delegate responsibilities to team members

- Based on last week feedbacks, team members are given responsibilities based on their strengths.

- Fasasi

o Good in web programming and java. Tasked to develop the system.

- Suria

o Good in web programming and java. Assistant developer to Fasasi.

- Haemashini

o Responsibilities involve making documentations, detailed project plans and estimations.

- Jasimah

o Responsibilities involve making documentations, detailed project plans and estimations.

Schedule next meeting.

- Based on the progress made this week, next meeting is scheduled to continue where we left off this week.

.............................. .................................

Jasimah Fasasi Olufemi Ganiyu

MEETING MINUTES 3

Date: 21 June 2010

Time: 5.30 – 6.30 pm

Type/Location: Student Lounge

Attendees

Fasasi, Suria, Haemashini, Jasimah

Not Attending

Agenda

Action By

Meeting briefing

- Briefing on project progress and correction to be done on previous documentations.

Fasasi

Create detailed project plan

- Based on the documentation drafts, a more detailed and accurate project plan and cost estimation is created.

Jasimah and Haemashini

Start system development

- Basic interface design is completed.

- System coding progress is around 25%, linking the databases of student information with the system. Login interface is not completed yet.

Fasasi and Suriavarman

Schedule next meeting

- There are some changes on the next date and venue of the meeting. Next meeting is postponed to 2 days later, as some members couldn’t make it on the scheduled date.

All members

.............................. .................................

Suriavarman Fasasi Olufemi Ganiyu

Project proposal

Thu, 24 Jun 2010 08:54:59 +0100

General Information

Project Title:

Unirazak Online Student recruitment System

Project Working Title:

UOSRS

Proponent Secretariat

Education

Proponent Agency:

Unirazak

Prepared by

Anonymous Group

Date Prepared:

June 2010

Points of Contact

List the principal individuals who may be contacted for information regarding the project.

Position

Title/Name/Organization

Phone

E-mail

Project Supervisor

Pn Norlini Ramli

Project Manager

Fasasi Olufemi

60172467471

ogfasasi@gmail.com

Group Member

Suriavarman

60163571730

suriavarman@gmail.com

Group Member

Haemashini

60165076411

haems@hotmail.com

Group Member

Jasimah

60126083731

sville04@hotmail.com

Abstract

This project studies the present communication channel being used by employers in requesting Unirazak students qualified for employment. The existing system of the UOSRS is totally manual in nature, Where the employers only informs the university staff of their need of unirazak student for employment through traditional means like face to face, letters, phone calls, emails and so on.

There is actually no dedicated channel of communication for the student requests. The traditional system of student request mainly makes use of oral means of communication which makes it unofficial. After the request is placed by any employer the available means of notifying students are the notice boards, general announcement and emails which have proven not to be effective as only few students make use of them because all the means are usually flooded with too many information. The proposed system is aimed at automating and creating a dedicated channel for the student recruitment process.

This system is targeted at employers, recruitment agents and the members of staff and students of the faculty of Information technology, Unirazak to assist them in the recruitment process. Employers and recruitment agents can post vacancies and also advertise, lecturers can make recommendations while students can post their resume and apply for vacancies. The system also allows communication amongst employers, recruitment agents, lecturer and students

Problem Statement

The existing system of the USRS is totally manual in nature and there is actually no dedicated channel of communication for employers to use in placing their requests for the recruitment of unirazak IT student. The system makes use of the traditional system of communication for the student request process where the employers only informs the university staff of their need of unirazak student for employment through traditional means like face to face, letters, phone calls, emails and so on. After the request is placed by any employer the available means of notifying students are the notice boards, general announcement and emails which have proven not to be effective as only few students make use of them because all the means are usually flooded with too many information.

System Objectives

- To automate the existing system of the USRS

- To provide a dedicated channel of communication for placing request of employers to employ unirazak students.

- To reduce the load on the SMS and email systems.

- To facilitate the recruitment process of unirazak IT students.

- To assist the Unirazak faculty of IT in showcasing their best students.

- To assist employers and recruitment agents to make good choices when short-listing as the lecturer are able to make their recommendations of suitable candidates.

- To allow employers and recruitment agents post vacancies.

- To allow IT students in Unirazak to be able to apply for posted vacancies.

- To earn some sort of income for Unirazak through advertisements.

- To eliminate issues of forgery and or fake documents being used in the recruitment process as the employers can easily contact the faculty.

- To assist in the recruitment for all job types like part-time, full time, internship and so on.

- To help students decide suitable placement for internship through recommendation.

System Capabilities

- Employers and recruitment agents have to register with a company name, password and a valid e-mail address.

- Employers and recruitment agents would be able to post and update vacancies.

- Employers and recruitment agents would be able to view lecturer’s recommendation and shortlist candidates.

- Employers and recruitment agents would be able to advertise their companies’ products and services.

- Employers and recruitment agents would be able to give feedbacks about students that they employed and also the system.

- Staff of the faculty of IT and Students are automatically registered every semester just like the SMS

- Staff of the faculty of IT would be able to recommend qualified candidates.

- IT Students can view vacancies, post their resumes, apply for available vacancies, choose the job type they desire (part-time, full time) and also communicate with the employers or agents.

- Successful candidates (students) would be able to give feedback about their employers and also the system.

- There would be login capabilities varying from users to restrict unauthorized access and privileges.

- The system generates a report based on the organizations, jobs posted, student applications and the successful recruitments monthly.

- The system undergoes weekly updates and monthly revision. and can be expanded in the future to cater for all faculties in Unirazak.

System Scope

- All the IT students in unirazak including students from regional centers can apply

- All companies in need of IT personnel frm malaysia can post vacancies

- All faculty staffs in Unirazak.

- Unirazak ICT department.

- PayPal companies Banks in Malaysia.

Project scope

Determining the context of the project means defining the specific boundaries, or extent of the project. For the purpose of this project, our task is to develop an Online Student Recruitment System for Unirazak which is an operational system. The system is to facilitate the recruitment process of Unirazak IT students

The end users of the system are the Malaysian employers, Malaysian recruitment agents, Unirazak IT students and the Unirazak faculty of IT, each performing a different duty towards achieving the universities goals and objectives.

Business Benefits

There are lots of benefits to be realized by Unirazak from this project

- There would be some cash income for the university through the advertisements by different companies.

- It would increase unirazak’s affiliations all over Malaysia as companies would be able to deal direct with the faculty of IT

- It would increase the student enrolment for IT courses as the employment rate of unirazak IT student would be high.

TIME REQUIRED

The project is expected to be completed and submitted for testing and implementation within four (4) weeks from the starting date June 10 2010.

Position/Title

Signature

Date

Project Supervisor